Flight Planning Services for Private Aircraft

Optimized Routes. Reduced fuel burn and carbon emissions. Avoid SLOT and delays. Secure overnight parking at some of the most desirable airports in Europe. Reduce cost of operation by 3-7% annually.

Flight Planning with Icarus Jet

With over a decade of experience in private jet trip planning, the Icarus Jet trip support team consistently designs our clients’ most efficient and secure routes, prioritizing time-saving air paths and fuel conservation. We meticulously select alternate airports and continuously monitor weather conditions and NOTAMs from receiving the request until the safe arrival at their destination.

For effective trip support, it is important to provide software as a service for optimized aircraft planning solutions. Icarus Jet employs several SaaS flight planning tools to provide up-to-date and accurate data.


PPS Flight Planning System


Operational Flight Plan Package

Icarus Jet’s operational route plan is expertly tailored for efficiency and safety at competitive rates. With our wealth of industry experience, we prioritize cost-effectiveness without compromising quality. From thorough weather briefings to regulatory compliance, we provide the following in a fully operational private pilot flight plan:

  1. Weather Briefing (Departure, Arrival, Alternate Airports) 
  2. NOTAMs 
  3. Short ATC Flight Plan & ICAO Flight Plan 
  4. Weather Maps (Prognostic Charts) 
  5. Pax Info Chart (Route Information) 
  6. General Declaration 
  7. Trip Sheet 
  8. Fuel Release (If Applicable) 
  9. eAPIS & CARICOM eAPIS (If Applicable)

The operational plan of action can be tailored to match the pilots’ preferred format, ensuring it’s comfortable for you to read. Just let us know how you prefer it, and we’ll make it happen. Other than the list of services in the package, airport charts, and runway analysis charts may be requested as an added charge to the package. 

Frequently Asked Questions

International Trip Support Flight Planning

Which documents are required for flight planning services?

For aviation routes within the USA, we typically require several documents to ensure a smooth process. Firstly, we’ll ask for the scheduled departure date and time, along with the number of crew and passengers, including their basic information. For the crew, we’ll need copies of their passport, pilot’s license, and medical certificate. Passengers are required to provide passport copies and their USA home address.

Additionally, we’ll request aircraft documents if they’re not already saved in our database. These include the Certificate of Registration, Certificate of Airworthiness, Aircraft Insurance, and Noise Certificate. Gathering these documents helps us ensure compliance and readiness for the planned trip.

When do I get my trip sheet?

You will receive your trip sheet once we have entered the schedule into our scheduling system. This allows us to generate a trip sheet and test plans, which will be sent to the crew for their review. If the crew has any preferred aircraft figures for their actual flight, such as speed, flight level, and fuel load, they can provide this information at that time.

The final step involves waiting for confirmation of the requested services. Once everything is confirmed, we will send an updated trip sheet to the crew to ensure they have the most accurate and up-to-date information for their journey.

What if I need to change the route or load specifications?

Our normal process includes sending a pre-flight briefing package 24 hours before departure. This package allows the crew to review the routings, fuel, and weather. If any adjustments to the route or fuel load are desired, our Icarus Jet flight support agents promptly update the route plan and provide the revised information to the crew.

How do I benefit from Icarus Jet’s flight planning services?

Certainly! Here are the key benefits of Icarus Jet’s trip support for pilots:

  1. Optimized fuel expenditure saves costs and enhances efficiency.
  2. Optimized airborne time maximizes productivity and minimizes journey duration.
  3. Integration of Runway Analysis into the Operational Flight Plan enhances safety and performance.
  4. Convenient airway plan upload through FMS saves valuable time for the crew, eliminating manual entry hassles.


We do a lot of business over in Europe for the summer. It was great to have a U.S. Staff present during off-European hours to communicate with. The staff communicates clearly, concisely, and includes multiple team members so that there’s redundancy at all times. I couldn’t more highly recommend these guys.

Matthew winer

Great team, eager to provide adequate service, and highly motivated. I have been in contact with Icarus since it inception. The company culture is adopts diversity and an International outlook that meets the requirement of corporate aviation worldwide. I see it as a company that will go places in the next 5 years, provides excellent service and options tailored to individual client needs. With a proper exposure campaign Icarus will stand out and claim its rightful market share.

Dean Itani

An Efficient and Reliable Service Provider, ICARUS has been providing flight planning services to our operations for about a year now and during the period they have proven to be very efficient, reliable and consistent. I think this is what every customer expect from a service provider. ICARUS will always meet your expectations and go the extra mile to ensure a safe and hitch free operations.


Empowering Humans and leaving a trail of genius

Passenger safety and privacy are top priorities at Icarus Jet. Please call our analysts to book your private jet charter today.