Private Jet Trip Support,
Cleared Before You Ask.

Savings run from 3 to 7% annually on all-in trip support packages where all coordination is included. If you pay vendors directly with your own card, we charge no service fee at all. If Icarus Jet pays the vendor on your behalf, we charge 7% of the handling invoice in advance.

Yes. Crew transportation, hotel accommodation, and catering, whatever the crew needs. See our crew support page.

Flight planning, flight briefing, ground handling, catering arrangements, flight following, fuel planning and arrangements, permits, eAPIS filing, and trip cost estimates.

Yes. The operations desk runs 24/7 across offices in Dallas, Dubai, London, Athens, Cairo, and Nairobi, so a crew on the ground is never waiting for an office to open.

Rates depend on location, airport, uplift volume, flight type, and whether you hold an AOC. We also plan your fuel stops to burn more efficiently, a 360 approach to fuel savings rather than a single price. See our fuel service.

Parking is harder to secure at busy destinations, and we secure it with a 100% guarantee regardless of traffic. If parking genuinely is not available, we identify the nearest airport where the aircraft can reposition and park.

Yes. That is the core of the service: filing the right permits, meeting in-country requirements, and flagging the local rules that generate avoidable fees before they are charged. We secure most landing rights and overflight permits within 24 hours across Africa, South America, China, India, and the Middle East, including diplomatic clearances.

An overflight permit authorises an aircraft to transit a country’s airspace without landing; a landing permit authorises it to land, and is issued separately. Most international trips need both, and the lead times differ sharply: Saudi Arabia issues overflight approval in around 24 hours but landing permits take 48 to 72 hours, while China can require 7 to 10 working days. A routing crossing several flight information regions may need half a dozen permits, each with its own authority and processing calendar.

Plan on 7 to 10 working days for permit approval into China, and note that aircraft documentation must be registered and approved first, which takes around 5 days on its own, with a further 3 to 5 days for the landing permit once documents are cleared. Insurance, crew licences, and noise certificates all need valid expiry dates before the application goes in. See our China business jet rules guide.

A General Aviation Report (GAR) is the UK submission of flight and passenger details required for international private flights, and since 6 April it is mandatory for both arrivals and departures. It must be filed online between 2 and 48 hours before departure through the GAR web service or an approved third-party app. Non-compliance carries fines of up to £10,000. Full detail in our UK GAR and airport costs guide.

AOG stands for Aircraft on Ground: the aircraft is unfit to fly because of a technical fault or damage, and every hour it stays grounded carries cost and schedule impact. Away from base, the response depends on locating parts and approved engineers quickly, arranging customs clearance for those parts, and rebooking crew and passengers meanwhile. Icarus Jet runs maintenance and airworthiness support from Dallas and London alongside the 24/7 desk. See our AOG response guide.

Yes. ESTA is well understood in the airline environment, but general aviation arrivals into the United States face a different compliance landscape, and incorrect assumptions about passenger eligibility create real risk of refusal at the border. Crews and dispatchers should verify each passenger’s ESTA status and the arrival airport’s clearance capability before departure, alongside eAPIS filing. See our ESTA and US crew compliance guide.

Generally yes. Trip supplies imported into the EU or UK, including fuel, spares, and other goods, are normally subject to VAT when operating within those territories unless a specific exemption applies. Getting the treatment wrong risks delays, fines, and in serious cases aircraft impoundment, so the paperwork should be confirmed before the supplies move. See our VAT and customs rules guide.

A ground handler works at one airport and delivers services on the ramp: marshalling, baggage, fuelling coordination, and passenger facilities at that station only. A trip support provider plans and coordinates the entire journey across every station on the routing, appointing and supervising the handlers, filing permits and flight plans, arranging fuel and slots, handling customs paperwork, and monitoring the flight. On a multi-sector international trip you would deal with a different handler at every stop, but only one trip support desk.

Safety, privacy, and service are the three core values of every member of the team. One accountable desk handles the trip end to end rather than passing you between departments, and the desk is available 24 hours a day, 365 days a year, with responses that typically take no longer than three minutes.