Private Jet Trip Support in the USA | Flight Permits, Handling & Slots

Need expert trip support in the USA? Icarus Jet offers 24/7 flight planning, landing permits, ground handling, and fuel coordination for all U.S. airports.

Icarus Jet offers complete trip support solutions for private aircraft operating throughout the United States. From landing permits and TSA waivers to CBP coordination and fuel access, our flight operations team is available 24/7 to support both domestic and international operators flying under Part 91 or 135.

We help pilots and dispatchers manage the full range of U.S. entry and operational requirements, with deep familiarity across FAA protocols, airspace procedures, and regional airport complexities.

National Coverage with Local Expertise

Flying into the U.S. means navigating some of the world’s busiest and most operationally demanding airports. Icarus Jet supports missions into major hubs like Teterboro, Van Nuys, Aspen, and Miami-Opa Locka, each with unique regulations, slot constraints, and ground handling limitations.

Whether you’re repositioning an aircraft into Dallas Love Field or preparing a high-profile charter into Jackson Hole, we provide proactive planning and local coordination to ensure efficiency on the ground and in the air.

Note: Teterboro and Van Nuys, like most US airports, do not require slots, and they’re both very easy to plan a trip to – except that Teterboro sometimes has heavy traffic and ramp stops due to inclement weather. The only airport that has PPR is Boston Logan, for all nonscheduled flights (Part 91 and 135) through the end of October 2025 due to congestion and ramp construction.

Key U.S. Trip Support Services

Our U.S. support includes:

Landing permits and overflight authorizations for international arrivals
TSA waivers and eAPIS submissions, managed in-house
CBP clearance coordination for airport-of-entry logistics
FBO and ground handling arrangements, with attention to crew needs and aircraft requirements
Fuel planning, including contract fuel at preferred FBOs
Weather and NOTAM briefings, especially for mountain or coastal ops

These services are available for both one-time operations and repeat missions, with the option to integrate into existing Icarus Jet trip support or jet card accounts.

Regulatory Guidance: TSA Waivers and CBP Support

If you’re operating a non-U.S.-registered aircraft into the United States, you’ll likely need a TSA waiver – required for many private and charter flights that do not fall under specific exemptions. Icarus Jet handles these time-sensitive filings, helping you avoid delays during the pre-departure stage.

We also support crews with CBP scheduling and airport-of-entry logistics, including cases where local customs officers have limited availability or require prior notification for international arrivals.

High-Demand Airports and Operational Challenges

U.S. private jet hubs like Teterboro, Van Nuys, and Aspen regularly experience slot saturation, ramp shortages, and weather-driven closures. Icarus Jet helps mitigate these challenges by:

Monitoring slot availability and filing early
Advising on alternates like Rifle (for Aspen) or Ft. Lauderdale Exec (for Opa Locka)
Coordinating timely fuel uplifts and repositioning support
Providing local briefs to help pilots manage noise abatement, curfews, and terrain

Operating in and out of these airports requires planning beyond basic coordination, especially during peak events or seasonal demand.

Explore more here:

What Are the Busiest Private Jet Airports in the U.S.?

Do private jet pilots need a TSA Waiver when flying to the U.S.?

Teterboro: Challenges of operating in the busiest U.S. private jet airport

Tools Built for Pilots and Dispatchers

Icarus Jet supports every flight with pilot-specific tools, including a 24/7 dispatch hotline, real-time slot tracking, and customized briefings. For operators flying frequently into congested airspace, we offer route optimization, crew hotel coordination, and alternate routing based on weather or payload.

Our services are designed to minimize friction and ensure operational continuity, especially when timelines are tight or delays arise.

Regional Airport Support

We maintain handler relationships and operational insight into the following clusters:

East Coast: Teterboro, White Plains, Miami, D.C.
West Coast: Van Nuys, Oakland, Scottsdale
Central U.S.: Chicago Midway, Dallas Love, Houston Hobby
Mountain/Sun Destinations: Aspen, Jackson Hole, Telluride, Key West

If your aircraft is repositioning or on standby in a high-density area, we manage parking, ramp time, and potential restrictions ahead of your arrival.

Why Pilots Choose Icarus Jet in the U.S.

U.S. trip support isn’t about simply filing permits – it’s about anticipating challenges, coordinating with precision, and staying ahead of schedule. Pilots choose Icarus Jet for our:

Rapid response time from trained dispatchers
Deep experience with FAA, TSA, and CBP operations
Real-time updates and backup planning during weather or airport disruptions
Proactive, non-scripted support that understands the mission, not just the paperwork
Crew Rewards Program when using Trip Support services or buying Jet Fuel from Icarus Jet.